If you want to start and/or register a new student group, please follow the instructions on this page to get started. Top make changes to an existing group, login to OrgSync. If you have any issues contact us.
Click below to find out how and why to register your student group
Benefits of Registering a Student Group
Registering a student group allows your group to be searched for and seen by any potential members who want to join. It also allows you access to free funding, free tabling events and reduced-cost advertising. Here are just a few examples of the opportunities that come with registering your student group:
Use of the following areas for meetings and events at free or reduced rates:
- A. Ray Olpin University Union
- University Classroom Space
- Schedule Events
- Marriott Library Space
- Print and Mail Services
Participation in campus-wide events, including PlazaFest, Crimson Nights, and Homecoming. Also, the ability to promote events on both the campus wide University of Utah Events Calendar and the Community Events Calendar.
Inclusion in the ASUU student group listing.
Marketing and Apparel
Custom U Apparel – Create Utah t-shirts and more using this U of U approved apparel site
Consultation from ASUU Staff Members who can assist with organizational issues, conflict management, risk management, taxes, budget development, student group policy and University policy.
Required Information to Begin the Registration Process:
You will need to have the following information in order to start your new student group:
Classification: You will need to know which type of group you are going to start. There are two types of groups, a student group and a SAC. A SAC is graduate or undergraduate students that are affiliated with an academic department. Their activities include, but are not limited to, student evaluations, and/or direct student participation into RPT and/or Tenure Faculty Review. A Student Group must have a minimum of three fee paying students and a constitution. The type of student groups that are created can be anything from social to academic.
Members: Your student group must have at least three members listed on its roster to become an active group. It is wise to add all of your current members to the group roster when registering. Please note, that by university policy your membership requirements cannot target or discriminate against a specific population.
Contact Information: You will want to make sure that all the contact information for the group is active and up-to-date so that potential members and other interested people can contact the group.
Administrators: When adding members to the group’s roster, you will be asked to list them as an active member or as a group administrator. Members that are listed as a group administrator with have administrative privileges which allow them to add, remove, or edit group information, settings, and membership. Active members will only be able to access and view the group’s profile. You will need to decide how many group administrators you want your group to have. Generally, members that have administrative privileges consist of the group’s officers.
Descriptions, Purpose and Membership Requirements: You will need to provide a brief description of your group so that when other people view your group’s profile they will be able know everything they need about your group. You will also be asked to answer the following questions:
- What is the name of the student group?
- What is the purpose of the group?
- Who is eligible for membership in your group?
Group Constitution: Every student group must have a Constitution. The constitution must state the name of the group, a description of the group, and who is eligible for membership. A constitution is a great way to provide structure for your group and to outline how your group will function. Along with the required information in the constitution, it is recommended that your group’s constitution state how leadership in the group will work as well as how that leadership will be determined. Click here to learn how to write a Constitution.
Bank Accounts: Student Organizations are prohibited from establishing bank accounts using the University of Utah’s name, seal and/or taxpayer identification numbers. (see Banking Policy 3-051)
Once you have all of the required information, visit the OrgSync page to log in and get started.
- Go to Orgsync
- Log in with your uNID and Password
- Once logged in, you can click on the University of Utah tab in the top left corner.
- Then click on ‘Browse Organizations.’
- Then click on ‘Register New Organization.’ (green tab)
- Click the ‘Student Life’ Umbrella or if you are a group in the Eccles School of Business, please click on the ‘David Eccles School of Business’ Umbrella.
- Fill out the Basic Organization Information on the form. Select which category your group fits under. Note: If you’re a Sports group, your group will fit under the Sports category.
- When naming your group please keep the following in mind:
Group Name: It is very important to pick an informative student group name that allows other students to understand what your group is. Student groups CANNOT use University of Utah names or trademarks explicitly or implicitly without proper permission. The name, symbols, and logos of your group MAY contain “at the U of U”, “@ U of U” , “at the University of Utah”, “@ University of Utah”, and “@ Utah.” Supplemental logos displaying this information are available for download upon request. Please note that all logos must be approved prior to use.
- As part of the process, you will need to include at least 3 members, their Unids, and emails to your roster. You can add more members later once your group is activated by clicking the people tab and clicking the ‘Invite People’ link.
- You will also need to upload a group constitution. Your group constitution does not need to be long or detailed, it simply needs to address some important points, 1.) Your group name, which should be consistent with what you register it as on OrgSync. 2.) Your group’s purpose. 3.) Membership details and requirements. The requirement here is that your group must be inclusive. 4.) It is good to outline your system of leadership in your constitution as well. I have attached a template of a sample constitution to this email, to give you a good idea on how to create your group constitution.
- Once your group portal registration is approved, you can add more files or documents to your group portal. To add files or documents, in your group portal, there will be a series of tabs up towards the top: ‘Home’ ‘People’ ‘Events’ ‘Files’ ‘Forms’ ‘News’ ‘More.’ Click on the ‘Files’ tab and then upload your constitution.
- To add members to your group’s roster, on your home portal page, you’ll see the following tabs: ‘Home’ ‘People’ ‘Events’ ‘Files’ ‘Forms’ ‘News’ ‘More.’ Click on the ‘People’ tab, and then click ‘Invite People’ then add the individual by entering in their email on the form, then selecting the ‘Invitee Group’ category that they will be in (i.e. Administrators, Members, Officers), then click Submit. This will send them an email that they will have to confirm.
Licensing and Trademark Use
Group Name: It is very important to pick an informative student group name that allows other students to understand what your group is. Student groups CANNOT use University of Utah names or trademarks explicitly or implicitly without proper permission. The name, symbols, and logos of your group MAY contain “at the U of U”, “@ U of U” , “at the University of Utah”, “@ University of Utah”, and “@ Utah.” Supplemental logos displaying this information are available for download upon request. Please note that all logos must be approved prior to use. See supplemental logo samples below: Download @Utah Logo Set
The name, symbols, and logos of your group CANNOT include the use of registered University trademarks, including:
THE UNIVERSITY OF UTAH; UTAH; RUNNIN’ UTES; UTES; official block letter “U”; UU; U of U; Lady Utes; ASUU; Swoop; Block U with medical caduceus; Circle and feather; The Muss; The School Seal; The School Medallion.
For further information about trademarks and licensing policies click here.
Frequently Asked Questions
What is Initial Registration and the Annual Renewal Process?
Initial Registration: The initial process of registering a new student organization under ASUU.
Annual Renewal: The reoccurring or annual reactivation process of a student organization that will happen year to year from April to May for the next upcoming academic school year.
Both processes have similar requirements to be an active student organization, but the steps will look a little different. All student organizations that are not registered through ASUU at the University of Utah will go through the Initial Registration. Each year after Initial Registration, they will go through an Annual Renewal Process to update the student organization information, documentation and officer information for the upcoming year. These steps will look a little different and will require authorization and changes in administrators of their student organization portal.
Who are the “administrators” of the student organization portal on OrgSync?
The “administrator(s)” will be the people that will be in charge of their student organization portal. This permission will be given to the officers of the student organization through Initial Registration. After Initial Registration, this access can be passed down or transitioned in three different ways: (1) Previous officers can provide access by completing the renewal form themselves and adding all the information for the incoming leadership, (2) Previous officers can add at least one of the new officers to complete the renewal form themselves, and (3) student organizations that have an advisor can have them oversee this transition, whether they update the information themselves by completing the renewal form or providing the access for one student to complete the renewal form.
Why should I register or renew my student organization with ASUU?
Benefits within ASUU
- All registered student organizations are eligible to apply for ASUU funding and to participate in Fall/Spring PlazaFest, which is a tabling fair for student organizations.
- Student organizations will have certain required officer trainings, as well as other available opportunities to build leadership skills.
- There are over 600+ ASUU student organizations at the University of Utah, so becoming a registered student organization immerses you into the broader university community.
- Starting a student group allows you to work in a team with similar goals and values.
Prepare You for Future Career
- More and more students are graduating college each year, what is going to make you stand out? Through your experiences within student organizations and the leadership skills you gain, it will allow you to market yourself in ways that impress employer’s post-graduation.
How do I know my student organization needs to be renewed?
Every year there will be a date set where student portals will automatically expire. Expired means student organizations will need to update their required information and documents through the Annual Renewal Process. A message should be sent to all administrators of their student organization portals, informing them of this change. Also, if you access the portal after this date there should be an orange banner indicating that the student organization is expired and needs to go through the Annual Renewal Process.
What happens after the deadline for Annual Renewal?
Student organizations that do not meet the Annual Renewal Process deadline does not mean they cannot renew after that date, it means you will not be given priority to be considered for upcoming opportunities that academic year until your form is approved. Depending how far from the deadline you apply will determine what opportunities your student organization is eligible for or not.
Why should I attend an Informational Orientation?
During the orientation we will cover information on Initial Registration and Annual Renewal, which includes the requirements, information needed and steps to complete these processes. We will also talk about student organization and university policies. We will also inform you of the benefits of being a ASUU registered student organization.
What is ORGSYNC?
OrgSync is the online system we use to register student organizations. This is where partners across campus provide forms for specific group of student organizations. As a registered student organization, on OrgSync you are provided a portal which is a beneficial resource for your group. This portal provides space to create forms, upload documents, be a central form of communication, monitor membership, and the list goes on.
What are the requirements for registration and Renewal?
The current requirements for registration and renewal of student organizations is the following:
- Basic Student Organization Information
- Position Information
- Updated constitution for the upcoming year
- Logo for approval (if applicable)
- Advisor Information (if applicable)
Each year in an effort to maintain our student groups on campus, and to ensure that we know which groups are still functioning and active, we will begin deactivating student groups as per student group policy http://asuu.utah.edu/reactivate-group. ASUU Student Groups only remain active for one year after the initial registration. After a student group has been active for a full year it will be automatically deactivated and no longer appear in the student group website.