October 29, 2024

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Cycle-2-GA-1-Agenda-Minutes.pdf

Meeting Minutes

Associated Students of the University of Utah

2024-2025 ASUU Assembly, Cycle 2

General Assembly Meeting Agenda

10.29.2024 6PM

Call to Order
1. Assembly Chair will call the meeting to order to convene the General Assembly session.

Roll Call
1. The Parliamentarian will take and document roll call.
2. Arts & Recreation
  1. Present
    1. 4
  2. Absent
    1. 2
  3. Affinity & Advocacy
    1. Present
      1. 6
    2. Absent
      1. 1
    3. Graduate & Professional Development
      1. Present
        
        3
      2. Absent
        
        2
      3. Sports
        
        Present
        
        4
        
        Absent
        
        2
        
        Rules
        
        Present
        
        2
        
        Absent
        
        0

Land Acknowledgement

“We acknowledge that this land, which is named for the Ute Tribe, is the traditional and ancestral homeland of the Shoshone, Paiute, Goshute, and Ute Tribes. The University of Utah recognizes and respects the enduring relationship that exists between many Indigenous peoples and their traditional homelands. We respect the sovereign relationship between tribes, states, and the federal government, and we affirm the University of Utah’s commitment to a partnership with Native Nations and Urban Indian communities through research, education, and community outreach activities.” – Secretary Bond

Oath of Office
1. “I, (name of individual), do solemnly swear that I will support the Constitution of the Associated Students of the University of Utah and all its purposes and procedures; and that I will endeavor to the best of my abilities to fulfill the duties, obligations, and responsibilities of the office to which I have been elected.”
  1. Representative Isabella Gloeckner

Approval of Previous Meeting Minutes
1. Time for the Assembly to formally vote to approve the previous General Assembly’s Meeting Minutes as transcribed by the Assembly Secretary.
2. Vote
  1. Aye
    1. 19
  2. Nay
    1. 0

Abstaining
1. 0

Public Forum
1. Opportunity for members of the public (i.e. any non-Assembly community members) to spend time talking with and/or presenting to the Assembly.
2. Josh Shulruff – Bennion Center

General Announcements
1. Time for any ASUU Assembly Representatives to share out any important announcements with the group.
2. ASUU All – November 20^th, 5-7PM
  1. Ben McAdams

Rules Committee Reports
1. Members of the Assembly Rules Committee will have time to share out updates from their areas (i.e. what they and their teams are working on.)
2. Arts & Recreation Subcommittee Chair Burnett
  1. None
3. Affinity & Advocacy Subcommittee Chair Benda
  1. None
4. Graduate & Professional Development Subcommittee Chair Fairbourne
  1. Reducing RSO request amounts
5. Sports Subcommittee Chair Dutton
  1. Working on funding, Ethan Baker is now able to work
6. Secretary Bond
  1. None
7. Treasurer Singh
  1. Total fall budget is $132M, $102M was allocated for the priority deadline; $177K requested reduced to $46K which is better than we thought; $16K over planned amount but planning to seek alternative funding from presidency and General Reserve
8. Parliamentarian Parker
  1. None
9. Vice Chair Dong
  1. ASUU All – November 20^th, 5PM – Ben McAdams
  2. HRE legislation
10. Chair Locke

Ex-Officio Reports
1. Ex-Officio members of the Assembly will have time to share out updates from their areas (i.e. what they and their teams are working on.)
2. Culture & Belonging Director Nadar
3. Finance Director White
  1. Remind people that travel deadline is coming up
4. Academic Affairs Director Israelson
5. Attorney General Boyden
  1. Echo President Boyden’s statements on the SAF, we recognize Assembly’s hard work
6. Vice President for Student Relations Moon
  1. Boyden: The presidential operating budget is open to anyone, please feel free to request and ask Anna for the link; I highly recommend that you come here before any alternative sources of funding, the presidency will take a vote on the requests
  2. They have settled on $34~ for the new SAF request

Old Business
1. Time updates on any legislation that was introduced during previous sessions.

New Business
1. Time to introduce all new legislation to the Assembly floor.
2. Budget Proposals
  1. AB126 - Rep. Torres, Hillel for Utah ($1,049.85)
  2. AB127 - Rep. Torres, National Student Speech Language Hearing Association ($400.00)

AB128 - Rep. Alba, Impact Campus Ministries ($1,050.00)

AB129 - Rep. Hart, First Generation Scholars ($550.00)
AB130 - Rep. Hart, Friends of Medecins Sans Frontieres (Doctors Without Borders) at the University of Utah ($375.00)
AB131 - Rep. Hart, Student Global Health Initiative ($125.00)

AB132 - Rep. Buss, Society for Mining, Metallurgy & Exploration- University of Utah Student Chapter ($1,050.00)
AB133 - Rep. Buss, Association of Native American Medical Students at the University of Utah ($500.00)

AB134 - Rep. Buss, Persian Student Association at the University of Utah ($975.00)
AB135 - Rep. Brown, PolicyRx ($640.00)
AB136 - Rep. Fairchild, Utah Japanese Community ($625.00)

AB137 - Rep. Fairchild, University Student Apartments Resident Association ($1,050.00)
AB138 - Rep. Fairchild, Indian Students Association ($900.00)
AB139 - Rep. Benda, Students for a Democratic Society ($154.00)

AB140 - Rep. Benda, Alternative Breaks ($834.53)

AB141 - Rep. Benda, We Will: Women Empowering Women in Leadership ($618.75)
AB142 - Rep. Parker, French Club at the University of Utah ($500.00)
AB143 - Rep. Hepworth, Audio Engineering & Production Club ($1,005.00)
AB144 - Rep. Reese, Sales Club at the University of Utah ($500.00)

AB145 - Rep. Werner, Society of Physics Students: University of Utah Chapter ($482.50)

AB146 - Rep. Werner, The Lounge ($150.00)
AB147 - Rep. Werner, The Hydroponic Club ($258.38)
AB148 - Rep. Hepworth, TheStrandCollective ($825.00)
AB149 - Rep. Parker, Sigma Chi Fraternity ($975.00)
AB150 - Rep. Hepworth, Humanitarians Health Workers ($275.00)
AB151 - Rep. Burnett, Kappa Delta Chi Sorority ($500.00)
AB152 - Rep. Hepworth, Parenting During Medical Training ($225.00)
AB153 - Rep. Werner, Reality TV & Chill Club ($300.00)
AB154 - Rep. Burnett, Tau Beta Sigma- Omicron ($325.00)
AB155 - Rep. Hepworth, Students for Advocacy in Medicine ($250.00)
AB156 - Rep. Burnett, History of Medicine ($50.00)
AB157 - Rep. Burnett, Healing Threads ($400.00)
AB158 - Rep. Parker, Amateur Radio Club at the University of Utah ($737.50)
AB159 - Rep. Parker, Science with You ($252.50)
AB160 - Rep. Fairbourne, Manual Medicine ($300.00)
AB161 - Rep. Fairbourne, Surgery Interest Group ($795.00)
AB162 - Rep. Fairbourne, Master of Healthcare Administration Student Association ($400.00)
AB163 - Rep. Fairbourne, Heterodox Economics Student Association ($300.00)
AB164 - Rep. Fairbourne, Medical Laboratory Science Professional Club ($150.00)

AB165 - Rep. Dong, American Society of Health-Systems Pharmacists- Student Society of Health-Systems Pharmacists ($750.00)

AB166 - Rep. Dong, Aerospace Club at the U, AIAA Student Chapter ($1,050.00)
AB167 - Rep. Dong, American Institute of Architecture Students ($435.00)
AB168 - Rep. Bond, Cardiothoracic Surgery Interest Group ($675.00)
AB169 - Rep. Bond, Utah Dermatology Interest Group ($150.00)
AB170 - Rep. Harrison, Periodontics Study Club ($500.00)
AB171 - Rep. Block, American Student Dental Association at Utah ($1,050.00)
AB172 - Rep. Block, Orthodontic Club at UUSOD ($298.14)
AB173 - Rep. Maughan, Psychiatric Student Nurse Association at the University of Utah ($1,032.00)
AB174 - Rep. Smaellie, Society of Women Engineers ($900.00)

AB175 - Rep. Smaellie, SACNAS Student Chapter at the U of U ($400.00)
AB176 - Rep. Smaellie, Student Pharmacist Alliance ($500.00)

AB177 - Rep. Haack, The S.J. Quinney College of Law Student Bar Association ($1,049.85)
AB178 - Rep. Haack, Students Helping Students at SJQ ($625.00)
AB179 - Rep. Haack, Minority Law Caucus at Utah ($625.00)

AB180 - Rep. Maughan, Medical Student Research Council Interest Group ($750.00)

AB181 - Rep. Tang, Perseverance in Dentistry ($1,050.00)
AB182 - Rep. Tang, Associated General Contractors of America ($275.00)
AB183 - Rep. Tang, Cardiology Interest Group ($750.00)
AB184 - Rep. Tang, Women in Investing ($840.00)

AB185 - Rep. Oremus, One Love Ski and Snowboard Club ($900.00)

AB186 - Rep. Oremus, Club Swim ($900.00)
AB187 - Rep. Oremus, Utah Track & Field Sports Club ($200.00)
AB188 - Rep. Dutton, Formula SAE Team at the University of Utah ($602.50)
AB189 - Rep. Wong, Women’s Outdoor Adventure Club: Backcountry Squatters ($499.50)
AB190 - Rep. Wong, Utah Student Robotics ($1,049.85)
AB191 - Rep. Wong, Student Occupational Therapy Association ($375.00)
AB192 - Rep. Larsen, Men's Rugby ($1,026.32)
AB193 - Rep. Larsen, Disc Golf Club at the U of U ($290.50)
AB194 - Rep. Larsen, Phi Delta Chi - Alpha Phi ($900.00)
AB195 - Rep. Rahaniotis, University of Utah Men's Water Polo ($1,050.00)
AB196 - Rep. Rahaniotis, U of U Men's Lacrosse Club ($900.00)
AB197 - Rep. Rahaniotis, University of Utah Freeride Team ($1,050.00)
AB198 - Rep. Rahaniotis, Skate Club ($500.00)
AB199 - Rep. Rahaniotis, Sports Analytics Club ($310.00)
AB200 - Rep. Rahaniotis, Powerlifting Team ($562.50)
AB201 - Rep. Dutton, Roundnet Club ($400.00)
AB202 - Rep. Dutton, Hacky Sack Club at the University of Utah ($250.00)

Legislation
1. AB203 - A Bill to Improve Student Organization Funding Allocation for Spring 2025
  1. Q&A
    1. Q-
      1. Rep. Fairborne
        
        How will attendance rosters be verified
      2. A-
        
        Chair Locke
        
        In the future campus connect will be used. Currently this is not an option due to issues with campus connect. For now, a spreadsheet with names and uid’s will be used to provide the attendance roster.
        
        Q-
        
        Rep. Warner
        
        How will you avoid bias for the system
        
        A-
        
        Chair Locke
        
        Through a construction of a rubric and goals to reduce bias that will be made by the Assembly in the next few meetings
        
        Q-
        
        Rep. Harrison
        
        How would clubs with smaller numbers with larger events, how would they get the attendance of those non member attendees
        
        A-
        
        Chair Locke
        
        Currently we dont have the funding to allocate based off of reccurring events, but thats an option in the future
        
        Q-
        
        Rep Smaelie
        
        Are you hoping this to be a pilot to be used in Fall 2025
        
        A-
        
        Chair Locke
        
        If it goes well, yes, but right now I am hesitant to tie us down to a system if it turns out to not be the best route forward
        
        Q-
        
        Rep Smaelie
        
        What is a few in the legislation
        
        A-
        
        Chair Locke
        
        Its going to depend on how much we get in base funding, but the range is from about 10-25 rsos for impact funding
        
        VC Dong
        
        Another purpose is to disincentivize all rsos to see assembly as their main source
        
        Q-
        
        Secretary Bond
        
        Whats to prevent future assembly reps from going full corruption
        
        A-
        
        Chair Locke
        
        Bill is not permanent, if it was permanent then it would be a redbook change
        
        Main goal was for it to be better than fall semester
        
        Changes would be made for it to be made permanent
        
        Q-
        
        Rep Burnett’s Proxy
        
        How would attendance be verified for recurring members
        
        A-
        
        Chair Locke
        
        Relying heavily on honor system for this semester
        
        If rso is repeatedly dishonest, this will be taken into account
        
        Q-
        
        Treasurer Singh
        
        What are some sample rubric points being met that could be made
        
        A-
        
        Chair Locke
        
        Holding study groups, pass the bar, holding events are really high on impact scale
        
        1 small event per year, 10 people attend, cant explain benefit students get from it, would be ranked lower on impact scale
        
        Q-
        
        Rep. Harrison
        
        If someone on funding committee submitted request what happens?
        
        A-
        
        Chair Locke
        
        If they can’t be impartial, they should recuse themselves from the submission of their reubric grade on the submittal
        
        Q-
        
        Sub Chair Fairborne
        
        Can we wait to pass the bill after we develop the rubric
        
        A-
        
        Chair Locke
        
        Main reason to want to pass it now is to present it at the townhall
        
        Q-
        
        Rep Hepsworth
        
        Will only funding committee see these applications
        
        A-
        
        Chair Locke
        
        Everyone will be able to see the requests, but only the funding committee will be able to grade them
        
        Q-
        
        Rep Tang
        
        Are rsos able to see this rubric
        
        A-
        
        Chair Locke
        
        The plan is not to publish them, but if requested, they will be sent out in kind
        
        Q-
        
        Finance Director White
        
        What will be the impact of rso leaders on the goals
        
        A-
        
        Chair Locke
        
        Leave it up to the people running the town hall and on what they want to focus it on
        
        Cannot take townhall attendees word as gospel
        
        Take everything with a grain of salt
        
        RSOs want more consistency with more personal oversight
        
        Q-
        
        Attorney General Boyden
        
        Do you anticipate the $20 per member will be the same for all rsos, or will it change depending on size
        
        A-
        
        Chair Locke
        
        Number will stay the same for all organizations since its a base number
        
        That number is also just an example for now
        
        Debate-
        
        Rep Glockner
        
        Important to pass it now before meeting
        
        Rep Hepsworth
        
        Main criticism is that funding was not allocated fairly to larger organizations
        
        This will address that feedback
        
        Chair Locke
        
        Sample of AI created rubric for impact funding just to see waht the rubric good look like.
        
        Will not be used, but just for an idea
        
        Rep Burnett Proxy
        
        Fine Arts dose something similar, so it is a good system
        
        Vote
        
        Aye
        
        19
        
        Nay
        
        2
        
        Oye
        
        2

JB07 - Rep. Bond, Sen. Johnson, Legislation to Update Redbook Constitution Concerning the Oath of Office
1. Vote
  1. Aye
    1. 20
  2. Nay
    1. 0
  3. Oye
    1. 1

JB08 - Rep. Bond, Sen. Johnson, Legislation to Update Redbook Bylaws on How to Fill Vacancies
1. Questions
  1. SC Fairbourne: Why was it two weeks and why is it necessary to shorten it?
    1. Not sure, it was written a long time ago
  2. SC Fairbourne: Was there procedural issues that caused this?
    1. Not sure, but we did have issues last year with people not showing up and we hope this will help
  3. Debate
    1. AG Boyden: I’m against it because having the window open allows people to know about it; it would take a while to take a moment to learn and prepare to apply
    2. VC Dong: Point of Information: this was not a procedure that was followed last year
    3. S Bond: This answers this question because now the legislation requires the Chair to perform outreach to the college
    4. C Locke: This doesn’t affect my current applications, we currently have applications in the Box folder from way back in the Spring; there are many applications she could look at right now; it doesn’t affect her personally because the nature of the hiring means they’re normally open more than a week and it feels arbitrary but she isn’t against this bill
    5. AG Boyden: Having more time for a application to be open gives more people a chance to learn about it
  4. Vote
    1. Aye
      1. 14
    2. Nay
      1. 6
    3. Oye
      1. 1
    4. JR01 - Rep. Bond, Sen. Johnson, Resolution for the Embedding of Humanities Ethics in AI-Related Engineering Majors
      1. Questions
        
        SC Fairbourne: Has the engineering faculty been informed?
        
        Yes, the dean of COE is behind it; there were some issues with accreditations; some programs do not have ethics related to AI and some do not teach them correctly
        
        C Locke: What is the future scope? Will you be involved in recommending ethics courses? Have you looked into courses and credits?
        
        This is a resolution that holds no real power than just our soft power; However, conversations with the Dean discussed making courses from the Humanities college and embedding it into the Engineering degree; It would be hard to be a part of it since he is graduating
        
        AG Boyden: This is JR02 in the Senate
        
        Tang: Are there any CS majors?
        
        Dong: Yes, we have one but the scope is different
        
        SC Fairbourne: Do we have data specifically linking AI ethics to better outcomes
        
        Bond: It’s too soon to have that data, the goal is to be proactive and not reactive
        
        Alba: How many courses would you add?
        
        Bond: It’s up to the dean; the university is under pressure to reduce the amount of courses so it wouldn’t be many; The specifics should be handled by professionals, this is just my opnion; The idea came from the previous Dean of the College of Humanities, Mercedes reached out to me and I wrote this using a previous speech on AI Ethics
        
        Hepworth: These are credit-intensive majors, would this be required or would this be optional?
        
        Bond: Again, up to the Dean because it’s not set in stone; the Humanities Dean brought up certifications and they are the only college certified to teach it; I had a meeting between the two deans, the CoE Dean was originally opposed to this but they eventually came to a consensus; it was supposed to be presented Cycle 1, but it got pushed back; I’m not saying how it should be implemented, I’m just suggesting that it should be implemented; I want to make sure that in the future we don’t destroy discriminated groups that might be targeted from previous data
        
        Baker: Have you talked to the director of Fintech?
        
        Bond: No, I was talking from Humanities to Engineering
        
        Baker: FinTech is a minor that is being made into a major; it’s one of the few I know that touches on AI, that director might be interested
        
        Gloeckner: I’m not in CoE, but I’m in Science; Many students are already stressed and taking extra time, have you talked to any undergraduates?
        
        Bond: I have talked to a few, as someone taking a fifth year, I completely understand; Using the current accreditation model, it could work; They implement the ASCE Code of Ethics and bring it up every now and then in classes, bringing expertise from people whose job is ethics; The only time I’ve ever seen ethics was from a big company, and it was mind numbing until the company was blatantly unethical, and it’s not brought up other times; Having more courses could be a viable option, I’m not sure how but it should happen
        
        Tang: BME has a suggested core that double counts for a humanities and BME credit, is that what you want?
        
        Bond: I hadn’t considered that but that is a good idea
        
        Tang: A lot of BME students take that because it’s more efficient

Bond: I can definitely bring it up in further talks; just this is only focused on the suggestion

Tang: Have you heard of the SKI Institute (3F WEB) AI Institute could be a good resource
Bond: If the Dean is connected, I’ll be sure to loop them in

AG Boyden: Just to clarify, this suggests that this should help students be more aware of biases?
1. Bond: Technically no, it’s trying to make people more aware of the ethics of AI but doesn’t make it happen; ethics is quite broad, in ASCE, there are codes prohibiting the leak of employer information; If you go to ChatGPT to keep repeating a word forever, it will do it for a bit until it starts regurgitating private data; all data is training data so they are told by employers to never put proprietary information; no codes attached because codes differ, but AI should be used effectively, not recklessly
Debate
1. Werner: I wanted to express appreciation; ACLU posted something where AI misrecognized members of Congress as mugshots; as a person of color, there is a lot of fear on the bias in AI; we all have subtle biases
Vote
1. Y
  1. 21
2. N
  1. 0
3. A
  1. 2

Representative Forum
1. Time for Assembly Representatives to share out with the group regarding any initiatives, programs, or projects of interest. This is a great opportunity to recruit fellow Reps for support.
2. Locke:
  1. Please send out your emails
  2. We talked with Boyden about waiting to sign the bill just in case there is pushback

Please come to the Town Hall; there is a calendar invite, please come even if you can only make it for a bit

*Please send out emails by the end of tonight, tomorrow by the latest*

Adjournment